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This process will allow you and your delegates to use electronic signatures.
The CTR Signature Authorization and Electronic Signatures for MMARS Transactions Policy outlines what’s required to delegate signature authorization and to use electronic signatures for MMARS documents within the accounting system. Once the department head has delegated this authority, your agency’s department security officer must enter the MMARS transaction document, UDOC, to grant this level of authorization.
NOTE: Without re-approval, anyone who has previously received signatory authority will automatically lose it after 30 days of you assuming office.
Each Department designates individuals to represent their agency regarding business with the Office of the Comptroller. We notify these people about new developments or requirements in state finance law, regulations, or policy.
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Please designate or confirm the following individuals using this form.
- Department Head (yourself)
- Chief Fiscal Officer
- General Counsel
- Department Security Officer
- Internal Control Officer
- Payroll Director
- MMARS Liaison
- Generally Accepted Accounting Principles (GAAP) Liaison
- Single Audit Liaison
View descriptions of the above roles.
NOTE: Appointments to these key contact roles cannot be made to contractors, contract employees, non-employees, or employees of another department, and should not be shared among multiple departments.
The form also asks for two key points-of-contact for two-way communications with the BEST Program.
- BEST Chief Point of Contact for Agency
For communications, coordination of meetings, information dissemination, and on-going feedback. This point-of-contact OC would be cc’d on any communications sent to the Technical POC or other agency staff working with the Project.
- BEST Technical Point of Contact
For coordination of input on items such as your agency’s software applications and interfaced data, other data exchanges, business intelligence/analytics, and reporting needs, impacts on agency systems, operational protocols, and security concerns.
The Annual Security Approval certifies that department heads have reviewed and approved Enterprise System Security Reports.
Within 30 days of assuming the position, each new department head must conduct an Annual Security Approval. This approval also takes place prior to each fiscal year.
Once you have conducted this review, certify, sign, and return the Department Head Annual Approval of Statewide Enterprise Systems Security Access form.
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View our Statewide Enterprise Systems Security Policy for more information.
CTR requires that you appoint your Security Officer and, if you decide, any Backup Security Officers.
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